Special General Meeting Notice – Adoption of New Constitution
The Marlborough Tennis Club Inc. advises all Voting Members that a Special General Meeting (SGM) will be held to consider and vote on the adoption of a new Club Constitution.
Meeting Details
- Date: Wednesday, 4 March 2026
- Time: 5.30 pm
- Venue: Marlborough Tennis Centre
Purpose of the Meeting
The primary business of this Special General Meeting is the adoption of a revised Constitution. The Draft Constitution reflects the changes discussed and approved in principle at the Annual General Meeting held on 9 October 2025, and has since been reviewed by a solicitor.
The Committee has also approved one additional amendment:
- Fully paid-up Junior members aged 16 years and over will become Voting Members, recognising their contribution to the Club. In practice, this is expected to affect approximately 8–12 members per year.
The Draft Constitution can be viewed here:[Link to Draft Constitution]
Voting and Proxy Information
All Voting Members are encouraged to attend. If you are unable to be present, you may vote by proxy.
To lodge a proxy vote, please email office@marlboroughtennis.co.nz or text 027 868 0691, and either:
- Name a person attending the meeting to vote on your behalf, or
- Appoint the Chair of the Meeting (normally the President) to vote on your behalf.
Proxy votes must be received at least one hour before the meeting begins.
Agenda
- Welcome
- Apologies
- Adoption of the New Constitution
- For Information: Provisional date of next AGM – 2 October 2026
* Voting Members are defined under the current Constitution as members who are fully paid up in an approved membership category and aged 19 years or over.