Membership fees

Membership term

The membership year runs from 1 September one year until 31 August of the following year.

Becoming a club member

Any person may become a member of Kilbirnie Tennis Club by completing a membership registration (see Memberships here) and paying the membership fee in full (payment instructions are provided at the end of the registration process).

Returning members

Club members will have their membership renewed for a full year on 1 September each year. The club will send renewal notices around this date. Club membership will lapse if the renewal fee is not paid by 31 October. Membership is reinstated if the membership fee is paid at a later date. To avoid follow-up, please advise the Treasurer if you do not wish to renew your membership.

New Members

To encourage joining, new club members who join after 31 October receive a pro-rata discount (excluding fixed Tennis New Zealand Affiliation Fee). The membership runs from the month membership fees are paid until 31 August.

A new member is any person who has not been a member of the club for a year or more. 

Family discounts

Family discounts are available for family groups of up to two parents and their financially dependent children aged 18 or younger.  Family discounts are not available to groups of related adults over the age of 18.  Email the Treasurer to request a family discount.

Short-term membership

The club does not provide for short-term memberships other than “pro-rata” memberships for new members who join part way through the membership year. Casual rates are available for those who wish to use the club's facilities - see Information for Non-Members/Casual Players.

Refund of Membership Fees

The club does not refund membership fees for events that prevent a membership from being utilised as planned such as injury, illness, holidays, unexpected work commitments, unexpected travel, or moving away. This allows the club to maintain lower membership fees for all. The Management Committee may consider applications for refunds in exceptional circumstances; these will need to made in writing to the Treasurer.

Membership transfers

Memberships are not transferrable to another person.

Interclub fees

Interclub fees are due prior to the start of the interclub seasons (summer and winter). The club will notify interclub players of their interclub fees when they are due. The interclub fees cover costs incurred by the club on behalf of interclub players - these include team registration costs and ball costs. The interclub fees are calculated so that the club's interclub costs and income break even. Team captains will try to ensure that all team members have a similar number of games during the season.

The club is not able to waive or refund interclub fees for events that prevent players participating in interclub competitions as planned such as injury, illness, holidays, unexpected work commitments, unexpected travel, or moving away.  This allows the club maintain lower interclub fees for all.

Guests and casual fees

The casual rate applies for guests accompanying KTC club members except in the following circumstances:

• If the guest is a member of another tennis club in New Zealand, and the accompanying KTC club member is able to play at the guest's home club without charge, then the guest is not required to pay the casual rate. This is intended to allow a group a friends from different clubs to play against each other at their respective clubs (provided they alternate between the clubs). 
• If the guest has been invited to the club for the first time to help persuade them to become a club member, then casual fees are not required.
• If the guest is a parent of a junior club member and is acting as an occasional practice partner for the child, then the club is relaxed about payment of casual fees.
• Guests (up tp six) can join accompanying KTC club members in the clubrooms freely. Friends and family who come to spend time with KTC club members as spectators can do so freely as well.

Coaching

PlanitPro have been contracted to provide coaching services at Kilbirnie Tennis Club. This is an exclusive contract. Other paid coaches may not coach at Kilbirnie Tennis Club without the written agreement of PlanitPro and Kilbirnie Tennis Club.

PlanitPro pay a licence fee each quarter to Kilbirnie Tennis Club. This allows PlanitPro clients to be coached at the club without payment of casual fees. Casual fees apply if the clients are not also club members and wish to use club facilities independently of the coaching.

Other policies

All members should familiarise themselves with and follow the club's Health and Safety policies.

All members shall promote the purposes of the club and shall do nothing to harm the interests of the club or bring it into disrepute.