We are in the process of updating our constitution to comply with the legal requirements of the Incorporations Societies Act. The committee has put in considerable effort to prepare a draft, and we now invite your feedback to ensure it meets the needs of our members.

Please find below our draft constitution for feedback in preparation for a Special General Meeting Monday night 5 May 2025

View or download  Draft Constitution 
 

There are a couple of key amendments that will require feedback from our members.

1. Name change from Richmond Tennis Club to Richmond Rackets Club

With the addition of permanent pickleball courts and growing membership, we propose considering a shift from "Tennis Club" to "Rackets Club" to better reflect the diverse range of racket sports offered at the facility. This change is intended to embrace the evolution of the club while honoring our founding tennis volunteers, whose contributions have been instrumental in establishing the club and its facilities. Our goal is to create a more inclusive environment for all racket sports and provide a space where everyone feels welcome to participate. A possible suggestion that would not require as much administration is to stay as Richmond Tennis Club T/A Richmond Rackets Club

2. Changing our auditing process

Currently, the club undergoes an annual audit by an approved auditor, which incurs significant costs. We are using Xero accounting software, which provides more efficient and accurate bookkeeping we also do not sit in a tier that require us to have a yearly audit.  To reduce expenses, we propose shifting to an annual peer review, while still retaining a bookkeeper to oversee and verify transactions. This approach would be more cost-effective while maintaining the integrity of our financial processes.

3. Membership 

4. Disputes process.

All feedback and suggestions must be sent to secretary@richmondtennisclub.co.nz

Deadline for feedback is Monday 28 April  2025