2024 AGM REPORT

Waikato Tennis Trust (WTT)
Annual General Meeting Minutes
Date: Monday, 28 October 2024
Time: 6:12 PM – 7:30 PM
Venue: Waikato Tennis Trust Pavilion

1. Welcome & Opening of Meeting

Chair: Jason Cargo
Jason welcomed attendees including WTT Patron & Life Member Paul Honiss, former employee Trevor Roberts, Sport Waikato representatives Shane Bodie and Hadon Westerby, club members, juniors, coaches, parents, and players.

 

2. Attendance Register

Board Members & Staff:

  • Jason Cargo (Chair) – HTSC
  • Tracy Bowell (Deputy Chair) – CRC (Apology)
  • Richard Owen – Lugton Park
  • Graeme Martin – CRC
  • Nicole Stanley – Lugton Park (Apology)
  • Rosie Smith (Board Secretary)
  • Wayne Peterson (WTT Manager)

Club and Community Representatives:

  • Nik Fowlie – LPTC (President)
  • Paul Honiss – LPTC (Patron)
  • Kim Chapman – Cambridge
  • Marg Hart – Tatuanui
  • Bruce Irving – LPTC
  • Trevor Roberts – LPTC
  • Mike Causer – Cambridge
  • Suzie Halliday – Cambridge
  • Julia Sanger – LPTC
  • Kim Banion – Cambridge
  • Flynn McGregor – St Peters
  • Annabel Chapman – Cambridge
  • Shane Bodie – Sport Waikato
  • Hadon Westerby – Sport Waikato
  • Ralph Blackburn – Eastlink Community Hub
  • Mick Hussey – Beerescourt

Apologies:

  • Tracy Bowell – CRC
  • Nicole Stanley – Lugton Park
  • Niki Mills – Beerescourt
  • Raymond Teunissen – CRC

Motion to Accept Apologies:
Moved: Paul Honiss | Seconded: Graeme Martin | Carried Unanimously

 

3. Annual WTT Awards Prizegiving

Presenter: Rosie Smith
(No actions recorded.)

 

4. Adoption of Minutes – 2023 AGM (Held 30 October 2023)

Motion: That the minutes be accepted as a true and correct record.
Moved: Paul Honiss | Seconded: Graeme Martin | Carried Unanimously

 

5. Adoption of Reports

Chair’s Report – Presented by Jason Cargo
Moved: Jason Cargo | Seconded: Kim Chapman | Carried Unanimously

Manager’s Report – Presented by Wayne Peterson
Moved: Wayne Peterson | Seconded: Jason Cargo | Carried Unanimously

 

6. Financial Reports and Statements

Presenter: Richard Owen

Discussion Points:

  • Affiliation Fees (Paul Honiss): Were suspended temporarily but now fully caught up.
  • Outdoor Court Hire (Kim Chapman): Reduced due to reallocation of income across codes.
  • Financial Forecast (Ralph Blackburn):
    • Income is steady but constraining significant growth.
    • Forecast budget shows positive income projections.
    • Budget based on fixed income, lower outgoings, and contributions from CRC.
  • Racquets Club Status (Paul Honiss):
    • MOU near completion; meeting scheduled to finalise.
    • Jason Cargo thanked Bruce Irving for his ongoing support.
  • Financial Sustainability:
    • Essential for WTT’s future.
    • Learning from Papamoa’s model.
    • Need to grow revenue incrementally (court hire, tournaments, etc.)
    • Acknowledgement of reduced indoor bookings due to previous year’s weather boost.
    • Emphasis on moving forward together with transparency and community.

Motion: That the Finance Report be adopted.
Moved: Richard Owen | Seconded: Bruce Irving | Carried Unanimously

 

7. WTT Board Members Update

Presenter: Jason Cargo
(No changes or motions noted.)

 

8. Sport Waikato Presentations

Presenters:

  • Hadon Westerby: State of the Nation
  • Shane Bodie: Spaces and Places

Key Discussion Points:

  • Non-Traditional Sports (Mick Hussey): Now 3x more popular due to flexibility in lifestyles.
  • Funding (Kim Banion):
    • $30M is the total funding pool across all sectors including sport, education, and arts.
    • This contributes to a broader 10-year $300M plan.

Action: Wayne Peterson to share the PowerPoint presentation with the Minutes.

 

9. General Business

Trevor Roberts acknowledged and thanked Bruce Irving for his significant contributions to the Centre.

 

10. Close of Meeting

Time: 7:30 PM
Chair: Jason Cargo